Poverty law advocates face unique ethics questions. Sometimes these questions are on the front burner; sometimes ethics issues recede as attorneys face the daily crises of keeping people housed, helping clients get orders of protection, or assisting in applications for unemployment insurance benefits. But the ethics questions never go away entirely, and the traditional resources available to resolve the questions often don’t seem entirely relevant. In fact, these resources can seem like they’re written for advocates in a parallel universe.
In 2011 the editorial team at Clearinghouse Review: Journal of Poverty Law and Policy hopes to help advocates find their way through the ethics thicket with contributions in print or online from experienced poverty lawyers who’ve grappled with the myriad ethics issues that arise in representing low-income clients. As part of our regular outreach to readers, Clearinghouse Review conducted an online survey December 2010–February 2011, to find out which ethics questions advocates encounter in their daily work.
We asked seven questions about the ethics issue that readers encounter every day. Those of you who responded said that in day-to-day practice ethics questions most often arose out of “conflict of interest” issues and in determining case strategy when client competence was an issue. The most prevalent conflicts of interest were those between program clients and those between family members. Slightly more than half of respondents stated that they faced unresolved ethical quandaries in their practice, while slightly less than half did not. Two-thirds answering the survey found that the Rules of Professional Responsibility were inadequate in addressing their particular needs, citing the failure to address conflict of interest questions when representation is of limited scope, when the respondent’s legal aid organization is the only recourse for the prospective client, and when the client has competency issues. The substantive areas in which ethical questions arose most often were family law, estate planning and probate, and also housing law.
Survey Responses
A. Ethics Questions Faced. We asked survey respondents to choose from six categories (including “other”) in answering the following question: “What ethics questions do you see in your practice?”
- 80% chose conflict of interest, with slightly more of those conflicts occurring among program clients (62%) than among family members (58%).
- 69% found “client determination of case strategy when competence is in question” to be an issue.
- 58.3% encountered lack of truthfulness by clients or witnesses in documents or before a tribunal.
- 51.5% found supervisions of lawyers who are less experience, paralegals and nonlawyers to pose ethics issues.
- 18% chose “other” ethical questions.
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Answer Options
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Response Percent
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Conflict of interest (e.g., parent vs. child; please select the type of conflict on the next question)
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80.6%
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Among family members (e.g., parent and child)
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58.3%
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Between program clients
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62.1%
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Other
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18.4%
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Preservation of confidentiality
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48.5%
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Clients' or witnesses' lack of truthfulness, whether or not intentional, to a tribunal or in documents
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58.3%
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Supervision (of less experienced lawyers, paralegals or nonlawyers)
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51.5%
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Client determination of case strategy when competence is in question
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68.9%
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Respondents who chose “other” ethical questions were asked to specify those ethical quandaries. Many elaborated upon the number one concern cited above—conflict of interest—and cited the difficulty in determining whether to accept a case in the face of a possible conflict when the legal aid organization was the only recourse for the prospective client. Other ethical questions included whether providing information or helpline advice created an attorney-client relationship, and how to interpret rules governing ghostwriting pleadings. Survey respondents also commented on client competency (second in popularity above). Those who commented found that client incompetency—whether arising from mental illness, dementia, Alzheimer’s or something else—was an issue in signing retainers, determining case strategy, or that it often was a source of conflict within families. Also cited were communications with pro se opponents, reporting abusive behavior by attorneys towards indigent clients, and client action that might be illegal.
B. Conflict of Interest. Participants were asked to choose from two categories and “other” in answering: What types of conflict of interest do you see?
- 76% of readers chose conflict of interest among family members.
- 78% of readers chose conflict interest among program clients.
- Close to 10% chose “other” types of conflict of interest.
Readers choosing “other” types of conflict of interest listed conflicts between tenants, facility residents, and co-counseling legal aid organizations. Also cited were conflicts between legal aid organizations and pro bono conflicts panels that have prohibited the legal aid organization from providing legal assistance, but whose volunteer attorneys seek that organization’s help anyway. Conflict among coworkers was also listed as causing ethics questions.
C. Unresolved Ethical Quandaries. Participants were asked the open-ended questions of: Does your program face unresolved ethical quandaries?
Respondents were close to evenly divided on this question:
- 51% said Yes
- 49% said No.
Respondents who said that their program faces unresolved ethical quandaries were asked to be specific. Many had questions about conflicts of interest between past clients and prospective clients and whether limited-scope representation was enough to create a conflict. Should legal service providers who are the sole resource in the area turn away clients because of conflict of interest concerns? If former clients do present conflict questions, does that mean recurring issues will always be resolved in former clients’ favor? Specific issues cited were:
- Conflicts when an organization has provided limited representation (such as phone information or advice, help with forms) to one client and another client seeking full representation has divergent interests. What are the duties to former clients? Does limited representation create a potential conflict? How long does a past client present a potential conflict?
- Conflicts when an organization has given full representation to a past client and needs to take on a client with opposing interests. What are duties to former clients? This was seen as particularly troubling in family law cases, especially when representing spouses. This was a problem in domestic violence cases as well as in cases where one spouse is represented on a limited issue, such as a consumer issue, and the other spouse seeks representation for a divorce. Other examples were co-tenant family members seeking to evict each other.
- Who is the client when the legal service organization is representing a minor—the parents or the minor?
- When representing clients who are deemed incompetent or have mental health issues, when, if ever, is it okay to make decisions for them? Should you have them sign a retainer? What happens when the client’s family members squabble over the course of action?
- What is the duty of organizations that provide the sole resource in area and are pressured to take all cases?
- What are the requirements in building firewalls?
- How do you balance quantity of case load versus quality of representation?
D. Participants were asked “Do the Rules of Professional Responsibility address the ethical questions that arise in your practice”?
- Two-thirds said Yes
- One-third said No.
Those who answered “no” were asked what changes should be made and to identify additional issues the Rules should address.
1. Regarding changes, a few respondentscommented that the Rules are ambiguous; one person commented that the rules should not allow different legal services offices to give advice to both parties in a case.
2. Regarding additional issues that the Rules should address, survey respondents commented that the Rules:
- Do not address issues that arise in the civil legal aid area, in particular that clients may have no alternative to the legal aid organization from which they are seeking representation.
- Do not address high-volume, limited-resource legal aid providers.
- Do not define the term “client.” Many legal aid organizations provide limited representation through hotlines and clinics and online pleadings. Does this limited representation create a potential conflict?
- Do not address issues in which the client has mental health issues, is incompetent due to illness such as dementia or Alzheimer’s, or has a substance addiction. When is it appropriate to get a retainer? Who determines case strategy? What happens when the client is uncooperative? What happens if family members disagree with case strategy?
E. Finally, practitioners were asked “In what substantive areas of your program’s practice do the most ethics questions arise.” Many of those responding mentioned multiple areas of law in which ethics questions arise.
· Almost half of those surveyed listed family law as an area in which most ethics questions arose. This includes domestic violence as it was sometimes included within family law.
· Over one-third of those surveyed chose housing law (including landlord/tenant issues, family conflict over housing).
Other areas identified were public benefits/welfare, mental health, incompetency (including third parties calling on “behalf” of a client), and working with persons with disabilities. The following issues were each chosen by one or two respondents: consumer, immigration, medical assistance, education, untruthful clients, torts, tax, and disaster assistance.
F. Respondents were asked to give information about themselves. Thirty-two respondents did so. Of the thirty-two that responded about equal numbers (7) hailed from the Northeast, Midwest and South. Four were from the Northwest and four from California. Twenty-three of twenty-five respondents were LSC-funded organizations.
What’s your experience with ethical quandaries? Does your program have a process for resolving them? We welcome your comments and questions, which will inform our editorial process and help us to develop useful content for future issues of Clearinghouse Review.